Deputy: Streamlining Shift Scheduling
Deputy is a powerful tool used by employers to simplify shift scheduling for managing larger workforces and multiple locations. Administrative tasks can quickly accumulate, and this is where Deputy comes in as a comprehensive software solution for all the employer’s needs.
Who Should Use Deputy
Deputy’s employee scheduling software is an excellent option for:
- Retailers
- Restaurants
- Contractors
- Service providers
- Contractor-based businesses
Deputy simplifies team management across various industries, including:
- Enterprise
- Small to medium-sized businesses
- Healthcare
- Retail
- Hospitality
- Manufacturing
- Logistics
Key Features
Employee Scheduling
Deputy’s scheduling software simplifies staff scheduling and offers features such as:
- Effortlessly creating staff work schedules
- Tracking employee hours
- Managing shift swaps
- Controlling labor costs
- Reconciliating timesheets
- Improving communication and collaboration within teams
- Allocating meal or rest breaks, with alerts for missed breaks
Time Tracking
The timesheet software calculates employee wages for each shift, factoring in local laws and overtime. Features include:
- Automatic electronic timesheets generated when employees clock in and out
- Capturing shift details, including breaks and total hours worked
- Recording staff attendance and exporting timesheets to payroll with a single tap
Time Clock App
Employees can clock in and out via:
- On-site tablet, computer, or phone
- GPS location stamp on mobile devices
- Touch-free facial verification on tablets
Managers can approve timesheets individually or in bulk, and export them to payroll software with one tap.
Demand Forecasting
Demand forecasting helps managers understand the optimal workforce required to meet customer demand, reducing staff shortages and unnecessary labor costs.
Leave Management
Deputy’s leave management software simplifies the handling of leave requests by allowing employers to:
- View, edit, and manage leave requests
- Receive alerts when leave balances are low, preventing unexpected shortages
Deputy HR
Deputy HR is a separate subscription offering available in the US, UK, and Australia, providing:
- Streamlined hiring and onboarding processes
- Document management for contracts, certifications, and HR paperwork
Pricing
Deputy offers various plans to suit different business needs, including:
- Flexible Weekly Plan: Designed for businesses hosting short-term events, such as conferences, catered functions, and festivals
- Special Pricing Options: Available for charities, non-profits, and community organizations that meet qualifying criteria
For support, Deputy offers:
- 24/7 email assistance for the first 60 days, transitioning to ticket-based support afterward
- Free live training sessions on weekdays
- A comprehensive online resource center with tutorials
Current Plans Offered by Deputy
- Scheduling
- Time & Attendance
- Premium
- Flexi
- Enterprise
Integrations
Deputy integrates seamlessly with payroll, point-of-sale (POS), and HR systems. Popular integrations include:
- ADP Marketplace Partner
- Gusto
- BambooHR
- QuickBooks
- Square
Other integrations include:
- Allara Global
- Airwatch by VMware
- Astute Payroll
- Crystal Payroll
- Dropbox
- iPayroll
- Okta
Deputy offers over 50 direct integrations, enabling smooth data transfer across various systems, including:
- Payroll
- Point-of-sale (POS)
- Recruiting
- Automation
- Accounting
- Storage backup
- Learning management systems (LMS)
- HRIS/HR systems
In summary, Deputy is an invaluable tool for businesses seeking to enhance their shift scheduling and time tracking processes. With its user-friendly interface, comprehensive features, and flexible pricing options, it serves a wide range of industries. By streamlining workforce management, Deputy helps organizations optimize productivity and ensure compliance with labor regulations.
Credits
Vigneshkumar Muthiah, Services Management Team