For residential builders across Australia, managing estimates, budgets, schedules, and suppliers can be overwhelming without the right technology. BuildXACT has emerged as one of the most reliable construction job-management platforms, offering end-to-end control over every stage of a project. For accounting firms supporting builders, recommending the right software is now a strategic advantage helping clients reduce cost overruns, improve accuracy, and enhance financial visibility.
Below is a practical overview tailored for accountants looking to introduce BuildXACT to residential building clients.
Key Features of BuildXACT
1. Fast & Accurate Estimating
One of BuildXACT’s strongest capabilities is its estimating engine. Builders can:
- Use pre-built cost templates
- Create digital take-offs in minutes
- Access live supplier price lists
- Generate professional quotes instantly
This significantly reduces time spent on manual estimating and improves the accuracy of project bidding.
2. Real-Time Job Costing & Financial Tracking
Job-cost blowouts are one of the biggest risks in residential construction. BuildXACT helps avoid this with:
- Real-time cost vs budget tracking
- Detailed cost breakdowns and variance alerts
- Labour, material, and subcontractor cost allocation
For accountants, this provides consistent, reliable financial data to support job profitability analysis.
3. Smart Scheduling & Task Management
BuildXACT includes built-in project scheduling tools designed for field teams:
- Drag-and-drop Gantt chart timelines
- Automated reminders for tasks and deadlines
- Centralised project milestones
This allows builders to manage operations efficiently without relying on external spreadsheets.
4. Client Quotes, Approvals & Portals
Customer communication is often a bottleneck for builders. BuildXACT solves this by offering:
- Branded quotes and proposals with digital approvals
- Client portals for updates and variations
- Clear variation tracking and change-order management
These features reduce disputes, speed up decision-making, and minimise delays.
5. Supplier & Contractor Management
Builder–supplier interactions are streamlined through:
- Direct ordering from integrated supplier price lists
- Automated purchase orders
- Easy comparison of price variations
This supports accurate budgeting and improves material-cost control.
BuildXACT Pricing Monthly & Annual Plans
BuildXACT offers three subscription tiers with both monthly and discounted annual billing. Pricing (in USD) is as follows:
Foundation Plan
- US$199 per month (monthly billing)
- US$2,030 per year (annual billing) approx. US$169/month
Pro Plan
- US$399 per month (monthly billing)
- US$4,070 per year (annual billing) approx. US$339/month
Master Plan
- US$599 per month (monthly billing)
- US$6,110 per year (annual billing) approx. US$509/month
All plans include:
- Unlimited users
- Full estimating tools
- Take-offs
- Quoting
- Supplier pricing integration
- Training and support
Higher plans include:
- Job costing
- Scheduling
- Advanced reporting
- Mobile app features
- User access controls
- Priority support (Master plan)
A 14-day free trial is typically offered for new users.
Benefits for Accounting Firms & Builders
1. Greater Financial Accuracy
With centralised data flowing automatically from site management to financial workflows:
- Expense categorisation becomes more consistent
- Manual entry errors are greatly reduced
- Accountants receive more reliable financial data
2. Improved Cash Flow Management
BuildXACT helps builders stay ahead of financial commitments by providing:
- Real-time job profitability
- Faster quoting and invoicing
- Better visibility on commitments and variations
This supports accountants when advising clients on cash-flow planning and budgeting.
3. Lower Compliance & Audit Risks
Digital records, approvals, and cost histories provide a structured audit trail reducing risks related to:
- Missing documents
- Misallocated expenses
- Inaccurate claims
4. Enhanced Productivity
By automating major construction workflows, BuildXACT helps both builders and accountants:
- Save time
- Avoid duplication of work
- Maintain a single source of truth for project data
Key Integrations Accounting Firms Will Value
BuildXACT integrates with major accounting tools, helping firms maintain accurate and up-to-date financial records. Key integrations include:
- Xero Sync invoices, purchase orders, contacts, and job costs
- MYOB Aligns job costing and ledger data
- Supplier Integrations (e.g., Reece, Bunnings) Live material pricing for accurate estimates
These integrations significantly reduce reconciliation errors and manual data transfer, improving efficiency for advisors who manage multiple builder clients.
Conclusion
BuildXACT combines estimating, scheduling, job costing, and financial tracking into one powerful tool tailored for residential builders. For accounting firms, recommending BuildXACT to clients helps boost profitability, reduce cost overruns, and improve financial control. With strong accounting integrations and real-time job insights, this platform supports better advisory services and contributes to sustainable growth for construction clients.
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Credits
Vigneshkumar Muthiah,
Services Management Team